Planned Preventative Maintenance (PPM)
Structured maintenance programmes designed to ensure compliance, maintain asset performance and minimise disruption to retail operations.
Planned maintenance is not only about completing scheduled visits, but about understanding asset condition, tracking compliance and identifying risks before they impact operations.
We align maintenance schedules with both legal requirements and client expectations, ensuring that all activities are clearly planned, monitored and recorded.
Our experience across multi-site retail environments allows us to coordinate maintenance activities efficiently, minimising disruption while maintaining consistency across locations.
What's included:
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Development of site-specific PPM schedules
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Alignment with statutory compliance requirements (UK & France)
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Asset register support and structure
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Coordination of maintenance visits and contractor activities
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Identification of defects and follow-up actions
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Tracking of completed vs planned maintenance
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Integration with client reporting requirements
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Support with budgeting and maintenance planning
How we deliver
Structured PPM schedules tailored to each location
Coordination and management of contractors and service providers
Clear visibility of planned vs completed maintenance
Identification of risks and reactive requirements
Reporting aligned with client expectations
We develop clear and practical maintenance plans based on asset type, usage and compliance requirements, ensuring all activities are scheduled and visible.
We appoint and manage reliable contractors to deliver planned maintenance in line with required standards, timelines and client expectations. Where existing contractor arrangements are in place, we can integrate into the current structure or support transition where required.
We provide structured tracking of maintenance activities, allowing clients to understand what has been completed, what is outstanding and where follow-up actions are required.
Following each planned maintenance visit, we review contractor reports and identify any defects or potential issues. All findings are clearly communicated to the client, with priority given to items that present operational, safety or compliance risks.
Where immediate action is required, we can provide prompt recommendations and cost proposals to support informed decision-making. For lower-risk or non-critical items, we highlight them for visibility, allowing the client to determine whether and when they should be addressed.
We provide clear and structured reporting, adaptable to client systems or preferred formats, ensuring transparency across all maintenance activities.